Privacy Notice for individuals involved with spinouts and startups

This Privacy Notice applies to all individuals who contact Oxford University Innovation Limited (OUI) because they are interested in a role with an Oxford University spinout or startup company, and to individuals who are employed by an Oxford University spinout or startup company, including as a director of the spinout or startup company

 

CONTENTS

You can click through to the specific content areas set out below.

Why this notice is important

Introduction

About Us

How we obtain your personal data

The types of personal data we use and how we use them

Change of purpose

Marketing

Automated decision making

Sharing your personal data

Transfers of your personal data outside the EU

Data security

How long we keep your personal data

Your rights

You are not obliged to provide us with any personal data

Links to other websites

Complaints and enquiries

How to contact us

Changes to this Privacy Notice and your personal data

 

HOW WE OBTAIN YOUR PERSONAL DATA

Collection from you: We collect personal data from you when you contact us about a role in an Oxford University spinout or startup company (whether or not you send us your CV), or in connection with your role in an Oxford University spinout or startup company.

Other Sources: We also obtain personal data from other sources. These sources include:

  • Publicly-available information from social networks when you have granted the relevant permissions;
  • Publicly-available information retrieved using search engines
  • Publicly-available sources such as Companies House, the electoral register, other open government databases and the GMC register;

 

THE TYPES OF PERSONAL DATA WE USE AND HOW WE USE THEM

The types of personal data we collect and use, the purposes for which we use your personal data, and the lawful bases we rely on to allow us to use your personal data in that way are set out in the table below.

Where the lawful basis is our legitimate interests or the legitimate interests of a third party, we have also indicated what those interests are.

We may have more than one lawful basis for using your personal data.

TYPE OF PERSONAL DATA HOW WE USE THAT DATA THE LAWFUL BASIS FOR OUR PROCESSING THAT DATA
Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses

 

 

To communicate with you about your application and the recruitment process, and after your appointment, to communicate with you about your role

 

OUI’s legitimate interests and the legitimate interest of Oxford University and spinout or startup companies in the company recruiting suitable people

 

 

Information you provide to us in your CV or any covering letter or email (including  your skills, knowledge, training, experience, previous employment history and whether or not you have a current driving licence) To assess your expression of interest in being recruited to spinout or startup companies and assess your skills, qualifications, and suitability for the job

 

OUI’s legitimate interests and the legitimate interest of Oxford University and spinout or startup companies in the company recruiting suitable people
To provide opportunities to work with spinout or startup companies
Copies of documentation demonstrating your right to work in the UK To check your right to work in the UK OUI’s legitimate interests and the legitimate interest of Oxford University and spinout or startup companies in the company recruiting suitable people
Information provided by your former employers or referees To assess your skills, qualifications, and suitability for the job OUI’s legitimate interests and the legitimate interest of Oxford University and spinout or startup companies in the company recruiting suitable people
Where you are employed by an Oxford University spinout or startup company: business contact details such as name, title, addresses, telephone numbers, and business email addresses To manage the relationship between the spinout and startup company and OUI,  and the contractual arrangements between the parties The legitimate interests of Oxford University and OUI in managing the University’s shareholding in the spinout or startup company and managing the associated licence and consultancy agreements
To inform you of relevant opportunities

 

The legitimate interests of Oxford University and OUI in marketing products and services

 

To request data from you about the activities of the spinout or startup The legitimate interests of Oxford University and OUI in reporting to government and research funders about the impact of University activities
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