Privacy Notice – CCTV
This Privacy Notice applies to all employees, workers and contractors of Oxford University Innovation Limited (OUI), all visitors to OUI’s premises at Buxton Court, 3 West Way, Oxford, all other individuals who work at or visit Buxton Court and all other individuals about whom OUI collects or holds personal data as a result of the operation of its CCTV systems.
CONTENTS
You can click through to the specific content areas set out below.
Why this notice is important
Introduction
About Us
How we obtain your personal data
The types of personal data we use and how we use them
Change of purpose
Marketing
Automated decision making
Sharing your personal data
Transfers of your personal data outside the EU
Data security
How long we keep your personal data
Your rights
You are not obliged to provide us with any personal data
Links to other websites
Complaints and enquiries
How to contact us
Changes to this Privacy Notice and your personal data
HOW WE OBTAIN YOUR PERSONAL DATA
Our CCTV monitors the Reception area, front carpark, rear carpark and undercroft 24 hours a day and this data is continuously recorded.
Camera locations are chosen to minimise the capture of images which are not relevant to the legitimate purposes of the monitoring.
Surveillance systems are not used to record sound.
Images are monitored by OUI’s authorised personnel during working hours only and can be accessed remotely at other times if required.
Live feeds from CCTV cameras are monitored only where this is reasonably necessary, for example to protect health and safety.
OUI will ensure that live feeds from cameras and recorded images are only viewed by approved members of its staff whose role requires them to have access to such data. This may include OUI’s HR staff involved in disciplinary or grievance matters.
No surveillance cameras will be placed in areas where there is an expectation of privacy (for example, in changing rooms) unless, in very exceptional circumstances, it is judged by OUI to be necessary to deal with very serious concerns.
OUI does not carry out covert monitoring or surveillance (that is, where you are unaware that the monitoring or surveillance is taking place) unless, in highly exceptional circumstances, there are reasonable grounds to suspect that criminal activity or extremely serious malpractice is taking place and, after suitable consideration, OUI reasonably believes there is no less intrusive way to tackle the issue.
Any covert monitoring or surveillance will be carried out for a limited and reasonable period of time consistent with the objectives of the monitoring or surveillance and will relate only to the specific suspected criminal activity or extremely serious malpractice.
THE TYPES OF PERSONAL DATA WE USE AND HOW WE USE THEM
The types of personal data we collect and use, the purposes for which we use your personal data, and the lawful bases we rely on to allow us to use your personal data in that way are set out in the table below.
Where the lawful basis is our legitimate interests or the legitimate interests of a third party, we have also indicated what those interests are.
We may have more than one lawful basis for using your personal data.
| TYPE OF PERSONAL DATA | HOW WE USE THAT DATA | THE LAWFUL BASIS FOR OUR PROCESSING THAT DATA |
|---|---|---|
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Images of individuals and their vehicles on and around Buxton Court |
To prevent crime and protect buildings and assets (of OUI, of other occupants of the building and of their respective staff and visitors) from damage, disruption, vandalism and other crime |
The legitimate interests of staff and visitors and of OUI and other occupants of the building in protecting the building and their assets |
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For the personal safety of staff and visitors (of OUI and of other occupants of the building) and other members of the public and to act as a deterrent against crime |
The legitimate interests of staff and visitors in being safe and the legitimate interests of OUI and other occupants of the building in keeping their staff and visitors safe |
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To support law enforcement bodies in the prevention, detection and prosecution of crime |
The legitimate interests of staff and visitors and of OUI and other occupants of the building in preventing crime and helping to detect and prosecute crime |
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To assist in the day-to-day management, including ensuring the health and safety of staff and visitors (of OUI and of other occupants of the building) |
The legitimate interests of OUI and other occupants of the building in managing their businesses and ensuring the health and safety of their staff and visitors |
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To assist in the effective resolution of disputes which arise in the course of disciplinary or grievance proceedings with staff (of OUI or of other occupants of or visitors to the building) |
The legitimate interests of OUI and other occupants of or visitors to the building in resolving disputes which arise in the course of disciplinary or grievance proceedings |
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To assist in the defence of any civil litigation, including employment tribunal proceedings (involving OUI or other occupants of or visitors to the building) |
The legitimate interests of OUI, other occupants of the building and visitors to the building in bringing or defending any civil litigation proceedings |
Where images from our CCTV system are relevant to other occupants of the building or any individual (for instance if they show that their car has been broken into), OUI may share them with those other occupants/individuals if it considers that this is reasonably necessary for any of the purposes set out above.
OUI is not responsible for the use other occupants or individuals make of those images. You are advised to consult other occupants of the building about how they use your personal data.
OUI may allow law enforcement agencies to view or remove CCTV footage where this is required in the detection or prosecution of crime.
OUI will keep a record of all disclosures of CCTV footage.
