Privacy Notice for users of the Startup Incubator
This Privacy Notice applies to all applicants and users of the Startup Incubator.
CONTENTS
You can click through to the specific content areas set out below.
Why this notice is important
Introduction
About Us
How we obtain your personal data
The types of personal data we use and how we use them
Change of purpose
Marketing
Automated decision making
Sharing your personal data
Transfers of your personal data outside the EU
Data security
How long we keep your personal data
Your rights
You are not obliged to provide us with any personal data
Links to other websites
Complaints and enquiries
How to contact us
Changes to this Privacy Notice and your personal data
HOW WE OBTAIN YOUR PERSONAL DATA
Collection from you: We collect personal data from you if you apply to join the Startup Incubator and when you update your information or give us further information.
Interaction with our website: We collect personal data about your equipment and browsing when you use our website. We use cookies, server logs and similar technologies. Please see our cookie notice for more information.
We use a third party service, Google Analytics who are based outside the European Union, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of our website. This information is processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identity of anyone visiting this website.
Other Sources: We also obtain personal data from other sources. These sources include:
- Oxford University, including the head of your department, confirmation of any position you hold with the University and information about any grants or funding you may benefit from;
- Search information providers such as Google based outside the European Union;
- Publicly-visible information available from social networks when you grant permission to access your information;
- Publicly-available sources such as Companies House, other open government databases and the GMC register
THE TYPES OF PERSONAL DATA WE USE AND HOW WE USE THEM
The types of personal data we collect and use, the purposes for which we use your personal data, and the lawful bases we rely on to allow us to use your personal data in that way are set out in the table below.
Where the lawful basis is our legitimate interests or the legitimate interests of a third party, we have also indicated what those interests are.
We may have more than one lawful basis for using your personal data.
| TYPE OF PERSONAL DATA | HOW WE USE THAT DATA | THE LAWFUL BASIS FOR OUR PROCESSING THAT DATA |
|---|---|---|
| Your contact details: name, email address, phone or mobile number | To communicate with you, our professional advisers, suppliers and clients about the project | Necessary for the performance of our contract with you and for the legitimate interests of OUI and the startup company in attracting partners and investors |
| Name, title and departmental affiliation (if appropriate) | To communicate to you as a member or prospective member of the incubator about the provision of OUI’s services within the incubator. | Performance of contract |
| To market to investors and potential partners. | OUI’s legitimate interest and the legitimate interest of the startup company in attracting partners and investors | |
| To check eligibility for incubator participation. | OUI’s legitimate interests in assessing applications to join the incubator | |
| To report within OUI, to the University and to government and research funders | Our and the University’s legitimate interests in managing activities carried out by its staff and students and reporting on its activities to government and research funders | |
| Name and address | To enter into contracts with you in relation to the startup company | Performance of contract |
| Details of your project (Description, type, status) | To include in marketing to investors and potential partners. | OUI’s legitimate interest and the legitimate interest of the startup company in attracting partners and investors |
| To communicate with you, our professional advisers, suppliers and clients about the project
|
Necessary for the performance of our contract with you and for the legitimate interests of OUI and the startup company in attracting partners and investors | |
| To report within OUI, to the University and to government and research funders | Our and the University’s legitimate interests in managing activities carried out by its staff and students and reporting on its activities to government and research funders | |
| Information you provide to us in your CV or any covering letter or email (including your skills, knowledge, training, experience, previous employment history and whether or not you have a current driving licence) | To assess your expression of interest in taking a position in the startup company and assess your skills, qualifications, and suitability for the job. To provide opportunities to work with startup companies. | OUI’s legitimate interests and the legitimate interest of the University and the startup company recruiting suitable people. |
