Privacy Notice for users of the Startup Incubator

This Privacy Notice applies to all applicants and users of the Startup Incubator.

CONTENTS

You can click through to the specific content areas set out below.

Why this notice is important

Introduction

About Us

How we obtain your personal data

The types of personal data we use and how we use them

Change of purpose

Marketing

Automated decision making

Sharing your personal data

Transfers of your personal data outside the EU

Data security

How long we keep your personal data

Your rights

You are not obliged to provide us with any personal data

Links to other websites

Complaints and enquiries

How to contact us

Changes to this Privacy Notice and your personal data

 

HOW WE OBTAIN YOUR PERSONAL DATA

Collection from you: We collect personal data from you if you apply to join the Startup Incubator and when you update your information or give us further information.

Interaction with our website: We collect personal data about your equipment and browsing when you use our website. We use cookies, server logs and similar technologies. Please see our cookie notice  for more information.

We use a third party service, Google Analytics who are based outside the European Union, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of our website. This information is processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identity of anyone visiting this website.

Other Sources: We also obtain personal data from other sources. These sources include:

  • Oxford University, including the head of your department, confirmation of any position you hold with the University and information about any grants or funding you may benefit from;
  • Search information providers such as Google based outside the European Union;
  • Publicly-visible information available from social networks when you grant permission to access your information;
  • Publicly-available sources such as Companies House, other open government databases and the GMC register

 

THE TYPES OF PERSONAL DATA WE USE AND HOW WE USE THEM

The types of personal data we collect and use, the purposes for which we use your personal data, and the lawful bases we rely on to allow us to use your personal data in that way are set out in the table below.

Where the lawful basis is our legitimate interests or the legitimate interests of a third party, we have also indicated what those interests are.

We may have more than one lawful basis for using your personal data.

TYPE OF PERSONAL DATA HOW WE USE THAT DATA THE LAWFUL BASIS FOR OUR PROCESSING THAT DATA
Your contact details: name, email address, phone or mobile number To communicate with you, our professional advisers, suppliers and clients about the project Necessary for the performance of our contract with you and for the legitimate interests of OUI and the startup company in attracting partners and investors
Name, title and departmental affiliation (if appropriate) To communicate to you as a member or prospective member of the incubator about the provision of OUI’s services within the incubator. Performance of contract
To market to investors and potential partners. OUI’s legitimate interest and the legitimate interest of the startup company in attracting partners and investors
To check eligibility for incubator participation. OUI’s legitimate interests in assessing applications to join the incubator
To report within OUI, to the University and to government and research funders Our and the University’s legitimate interests in managing activities carried out by its staff and students and reporting on its activities to government and research funders
Name and address To enter into contracts with you in relation to the startup company Performance of contract
Details of your project (Description, type, status) To include in marketing to investors and potential partners. OUI’s legitimate interest and the legitimate interest of the startup company in attracting partners and investors
To communicate with you, our professional advisers, suppliers and clients about the project

 

Necessary for the performance of our contract with you and for the legitimate interests of OUI and the startup company in attracting partners and investors
To report within OUI, to the University and to government and research funders Our and the University’s legitimate interests in managing activities carried out by its staff and students and reporting on its activities to government and research funders
Information you provide to us in your CV or any covering letter or email (including your skills, knowledge, training, experience, previous employment history and whether or not you have a current driving licence) To assess your expression of interest in taking a position in the startup company and assess your skills, qualifications, and suitability for the job. To provide opportunities to work with startup companies. OUI’s legitimate interests and the legitimate interest of the University and the startup company recruiting suitable people.
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