Privacy Policy for Licensees and Prospective Licensees

This Privacy Notice applies to all individuals whose personal data are collected by Oxford University Innovation Limited (OUI) when they use OUI’s online express licensing system, enter into licence agreements with OUI other than through the online express licensing system, manage an existing licence agreement with OUI or engage in discussions with OUI about the possibility of interacting with University projects or licensing from OUI.

You can click through to the specific content areas set out below.

Why this notice is important

Introduction

About Us

How we obtain your personal data

The types of personal data we use and how we use them

Change of purpose

Marketing

Automated decision making

Sharing your personal data

Transfers of your personal data outside the EU

Data security

How long we keep your personal data

Your rights

You are not obliged to provide us with any personal data

Links to other websites

Complaints and enquiries

How to contact us

Changes to this Privacy Notice and your personal data

HOW WE OBTAIN YOUR PERSONAL DATA

Collection from you: We collect personal data from you when you use OUI’s online express licensing system, Process, or when you communicate with members of OUI staff.

Interaction with our website: We collect personal data about your equipment and browsing when you use our website. We use cookies, server logs and similar technologies. Please see our cookie notice for more information.

We use a third party service, Google Analytics who are based outside the European Union, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of our website. This information is processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identity of anyone visiting this website.

Other Sources: We also obtain personal data from other sources. These sources include:

Publicly-available information from social networks when you have granted the relevant permissions;
Publicly-available information retrieved using search engines
Publicly-available sources such as Companies House, the electoral register, other open government databases and the GMC register;
Data available through our searches on patent information and market intelligence databases such as Patsnap and Frost & Sullivan.

THE TYPES OF PERSONAL DATA WE USE AND HOW WE USE THEM

The types of personal data we collect and use, the purposes for which we use your personal data, and the lawful bases we rely on to allow us to use your personal data in that way are set out in the table below.

Where the lawful basis is our legitimate interests or the legitimate interests of a third party, we have also indicated what those interests are.

We may have more than one lawful basis for using your personal data.

TYPE OF PERSONAL DATA	HOW WE USE THAT DATA	THE LAWFUL BASIS FOR OUR PROCESSING THAT DATA
Name, title, business address, job title/role	To contact licensees, prospective licensees, potential funders and technology scouts about potential funding or interaction relating to a project, a licence or proposed licence, or to provide updates on products already licensed	OUI’s legitimate interests in licensing technology and intellectual property
	To market OUI’s products and services	OUI’s legitimate interests in marketing its products and services
	To market the products and services of Oxford University	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services
	To provide updates on products already licensed	OUI’s legitimate interests in licensing technology and intellectual property
	To manage the ongoing contractual relationship and transactions relating to a licence	OUI’s legitimate interests in licensing technology and intellectual property
Business email address	To contact licensees, prospective licensees, potential funders and technology scouts about potential funding or interaction relating to a project, a licence or proposed licence, or to provide updates on products already licensed	OUI’s legitimate interests in licensing technology and intellectual property
	To market OUI’s products and services (unless you have objected to the use of your number for this purpose)	OUI’s legitimate interests in marketing its products and services
	To market the products and services of Oxford University (unless you have objected to the use of your number for this purpose	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services
	To provide updates on products already licensed	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services
	To manage the ongoing contractual relationship and transactions relating to a licence	OUI’s legitimate interests in licensing technology and intellectual property
Where the licensee is an individual, personal email address	To contact licensees, prospective licensees and technology scouts about a licence or proposed licence, or to provide updates on products already licensed	OUI’s legitimate interests in licensing technology and intellectual property
	To market OUI’s products and services. We will not use your email address for this purpose unless: we have your specific consent (which you can withdraw at any time); or we are marketing our products and services which are similar to those which you have previously taken a licence of or negotiated a licence of, but you can always opt out	OUI’s legitimate interests in marketing its products and services
	With your specific consent (which you can withdraw at any time), to market the products and services of Oxford University	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services
	To provide updates on products already licensed	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services
	To manage the ongoing contractual relationship and transactions relating to a licence	OUI’s legitimate interests in licensing technology and intellectual property
Where the licensee or prospective licensee is a corporate body, business phone number (or, where the licensee or prospective licensee is an individual, personal or business phone number)	To contact licensees, prospective licensees, potential funders and technology scouts about potential funding or interaction relating to a project, a licence or proposed licence, or to provide updates on products already licensed	OUI’s legitimate interests in licensing technology and intellectual property
	To market OUI’s products and services (unless you have objected to the use of your number for this purpose or are registered with the telephone preference service)	OUI’s legitimate interests in marketing its products and services
	To market the products and services of Oxford University (unless you have objected to the use of your number for this purpose or are registered with the telephone preference service)	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services
	To provide updates on products already licensed	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services
	To manage the ongoing contractual relationship and transactions relating to a licence	OUI’s legitimate interests in licensing technology and intellectual property
Where the licensee or prospective licensee is a corporate body, business fax number	To send formal notices to the licensee, if the licence agreement requires this method of delivery	OUI’s legitimate interests in licensing technology and intellectual property
Where the licensee is an individual, personal fax number	To send formal notices to the licensee, if the licence agreement requires this method of delivery	OUI’s legitimate interests in licensing technology and intellectual property
Social media handle or username	To contact licensees, prospective licensees and technology scouts about the licence or proposed licence	OUI’s legitimate interests in licensing technology and intellectual property
	With your specific consent (which you can withdraw at any time), to market OUI’s products and services	OUI’s legitimate interests in marketing its products and services
	With your specific consent (which you can withdraw at any time), to market the products and services of Oxford University	OUI’s and Oxford University’s legitimate interests in marketing the University’s products and services

Special Categories of Personal Data: We do not collect data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.

Criminal convictions and offences: We do not collect any data about criminal convictions and offences.

Derived data: We derive information about you by combining the information we hold about you with other data sets.

Aggregated Data: We collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not personal data because it does not directly or indirectly identify you.

If we combine or connect any aggregated data with your personal data so that you can be identified, the combined data will be used in accordance with this Privacy Notice.

Privacy policy